Accounting Specialist (Accounts Payable)

Job Posting

Important Recruitment Information for this vacancy

Job Posting closes: Open Until Filled

Agency Information: Kansas Office of Veterans Services

Kansas Veterans' Home

1220 WWII Memorial Drive

Winfield, KS 67156

www.kovs.ks.gov

About the Position

• Who can apply: Internal and External Candidates who meet the minimum requirements
• Classified/Unclassified Service: Unclassified
• Full-Time/Part-Time: Full-Time
• Regular/Temporary: Regular
• Work Schedule: Monday - Friday, 8:00 a.m. - 4:30 p.m.
• Eligible to Receive Benefits: Yes
• Veterans' Preference Eligible: No
• Search Keywords: KOVS, KVH, Nursing, Business, Accounts Payable, Accounting

Compensation:

Base Salary Range: $20.00 - $23.00 hourly

• Salary can vary depending upon education, experience, or qualifications. Pay Range is equal to the Classified Pay Range of Grade 21.

Employment Benefits

Comprehensive medical, mental, dental, vision, and additional coverage

Sick & Vacation leave

Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave

Paid State Holidays (designated by the Governor annually)

Fitness Centers in select locations

Employee discounts with the STAR Program

Retirement and deferred compensation programs

Visit the Employee Benefits page for more information

Position Summary & Responsibilities

Position Summary:

This position serves as the Accounts Payable clerk for the Kansas Veterans' Home and is responsible for managing purchase requests and invoices in accordance with State and Agency guidelines.

Job Responsibilities may include but are not limited to the following:

• Monitor all fund activity, track and verify balance, audit expenditure documents, prepare invoices
• Complete bank deposits.
• Maintain Accounts Payable Outstanding (APO) and track outstanding agency purchase orders.
• Review and check invoices, compare to purchase orders, clear discrepancies
• Maintain petty cash and imprest fund
• Complete financial transactions, monitor and maintain records
• Reconcile reports and funds
• Order office supplies and special project equipment
• Complete fiscal year closure processes, ensure sufficient funds are encumbered
• Maintain inventory files, warranties, and disposal information
• Assist residents with resident trust fund, check cashing, fees, resident shopping and barber
• Sort and meter all mail, maintain postage machine and supplies
• Incumbent may be on a rotating on-call (standby) schedule as necessary.
• Contact the recruiter listed below for a full position description. Duties may vary based on location of assignment with the home.

Qualifications

• Minimum Qualifications:

• One (1) year of experience in accounting/auditing support work.

• Must be able to obtain Notary Public for the State of Kansas and be bonded. (Post-hire)

• Be free from conviction of a criminal offense that prevents employment with the Kansas Veterans Home.

• Preferred Qualifications: (May be used to screen candidates)

• Six (6) months of professional accounts payable experience

• Proficiency with Microsoft Office Suite and accurate data entry

• Professionalism and the ability to deliver exceptional customer service

• Strong organizational skills with the ability to prioritize tasks with strict deadlines

• Ability to multitask and handle the stress of a dynamic environment

• Attend work regularly as scheduled

• Post-Offer, Pre-employment Requirements:

• Must take and pass a drug screening within 24 hours of being offered the position.

• Obtain a Kansas Tax Clearance Certificate (Request yours here.)

• Pass a criminal background screening.

Recruiter Contact Information

• Name: Shelley Fisher
• Email: ...
• Phone: ...
• Mailing Address: 1220 WWII Memorial Drive, Winfield, KS 67156

Job Application Process

First Sign in or register as a New User.

Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.

Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.

Start your draft job application, upload other required documents, and Submit when it is complete.

Manage your draft and submitted applications on the Careers> My Job Applications page.

Check your email and My Job Notifications for written communications from the Recruiter.

Email - sent to the Preferred email on the My Contact Information page

Notifications - view the Careers> My Job Notifications page

Helpful Resources at jobs.ks.gov: "How to Apply for a Job - Instructions" and "How to Search for a Job - Instructions"

Required Documents for this Application to be Complete

Helpful Resources at jobs.ks.gov: "How, What, & Where do I Upload Documents"

Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law.

If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at .... Kansas Department of Revenue - Tax Clearance Frequently Asked Questions

How to Claim Disability Hiring Preference

Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.

Learn more about claiming Disability Hiring Preference

PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be scanned and emailed to ..., or can be mailed/delivered in person to:

ATTN: Disability Hiring Preference Coordinator

Office of Personnel Services

Docking State Office Building

915 SW Harrison Ave, Suite 260

Topeka, KS 66612

Equal Employment Opportunity

The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.