Dental Insurance Specialist

Posting Information Department:
ASOD Patient Accounts-431510

Career Area:
Accounting/Finance/Auditing

Is this an internal only recruitment?:
No

Posting Open Date :
05/28/2026

Application Deadline:
06/04/2026

Position Type:
Permanent Staff (SHRA)

Position Title:
Admin Support Specialist - Advanced

Salary Grade Equivalent:
NC10 / GN08

Working Title:
Dental Insurance Specialist

Position Number:
20064441

Vacancy ID:
P021067

Full-time/Part-time Permanent/Time-Limited:
Full-Time Permanent

If time-limited, estimated duration of appointment:

Hours per week:
40

Work Schedule:
Monday Friday; 8am 4:30pm

Work Location:
CHAPEL HILL, NC

Position Location:
North Carolina, US

Hiring Range:
$48,000 - $52,000

Pay Band Information:
To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet .

Position Summary Information Be a Tar Heel!:
A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nations top public universities . Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC -Chapel Hill offers full-time employees a comprehensive benefits package , paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose of Organizational Unit:
The primary purpose of this organizational unit is to provide patient business services to dental patients at the Dental Faculty Practice ( DFP ) and the undergraduate and graduate Student Dental Clinics ( SDC ) at the University of North Carolina School of Dentistry. Patient visits to DFP and SDC at UNC School of Dentistry number ~110,000 annually, generating annual gross revenue of approximately $18M. The Patient Business Services ( PBS ) office supports multiple clinics, over 500 students/residents and over 100 faculty. PBS is an institutional support unit for the School of Dentistry, providing management support, decision support, financial analysis, account maintenance and faculty administrative support. PBS processes billing statements, provides phone support to patient inquiries about billing, and works with patients who require payment plans. PBS ensures that payments from patients and private insurance providers, as well as collections of receivables from Medicaid, are timely and applied correctly. PBS acts as the main point of contact with the schools collection agency, identifying accounts for collections and responding to all collection inquiries. PBS also performs charge corrections, payment entry and other revenue adjustments as needed. Knowledge of dental and medical terminology, dental procedural and diagnostic coding, medical-dental cross-coding, electronic claims processing is required to respond to student and patient inquiries and to interact with insurance companies and Medicaid. The Patient Business Services Office researches accounts to determine action on over 5,500 active accounts for 8 Departments and generates all the accounts receivable reports distributed to the Departments of the Dental Faculty Practice, the pre-doctoral clinics, the eight graduate clinics and many other administrative offices.

Position Summary:
This position performs dental insurance services for the UNC Adams School of Dentistry. The Dental Insurance Specialist position works in all areas of billing and reimbursement from private dental and medical insurance companies. This position requires specialized knowledge of the insurance industry standards relating to billing and reimbursement in order to perform position duties and a strong understanding of accounts receivable. This position works closely with private insurance carriers, particularly those contracting with the clinics. The position also requires an extensive and detailed understanding of dental and medical terminology, dental procedural and diagnostic coding, medical-dental cross-coding, electronic claims processing and of insurance policies and contracts for multiple insurance vendors.

The duties of this position include filing dental insurance claims and pre-treatment estimates for privately insured patients; obtaining and providing the clinical documentation necessary for claims processing, i.e. x-rays, chart notes and letters of necessity; investigating certain denied claims, following-up on those investigations and submitting claims appeals for those denied claims; scanning of such documentation in the electronic patient record as insurance cards, insurance explanation of payment, provider narratives and insurance consent and regularly auditing patient records for accuracy and completion of billing, coding, and clinical documentation. This position answers questions from patients and providers regarding dental insurance benefits, claim status and account summary, as well as assisting patients with in-house payment arrangements under the policies of the school advising patients of their options. This position requires HIPAA compliance.

Minimum Education and Experience Requirements:
High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Management Preferences:
Prefer previous knowledge of and experience with financial control and accountability procedures and the ability to maintain accuracy when dealing with high volume of transactions; Certified Dental Coder status; detailed knowledge of the policies and procedures of the Dental Faculty Practice and Dental Student Clinics at both the graduate and undergraduate levels of the School of Dentistry as well as the policies and procedures of the Patient Business Services office; and excellent level of customer service under pressure.

Required Licenses/Certifications:

Special Physical/Mental Requirements :

Campus Security Authority Responsibilities:
Not Applicable.

Position/Schedule Requirements:

Special Instructions:

Quick Link:

Contact Information Office of Human Resources Contact Information:
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Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

Equal Opportunity Employer Statement:
The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.