Litigation Legal Executive Assistant- Madison

POSITION(S) I AM APPLYING FOR

Litigation Legal Executive Assistant- Madison

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Lead the management and administration of a large volume of time-sensitive communications

Enter new client and matter information and submit conflict checks in a timely manner

Accurately enter and manage attorney time entries

Maintain attorney business development contact lists through the firm's CRM

Consistently and professionally communicate through internal and external calls and emails, building relationships with clients

Perform administrative tasks independently

Prepare, edit, and finalize, correspondence, legal documents, transcription, memos and other materials

Proofread all materials for typographical errors, office style conformity, accuracy and inclusion of required information and enclosures

Schedule and manage internal and external meetings and calendars, including working with the receptionist team to reserve meeting rooms and ensure meeting needs, such as refreshments and meals, are available as needed

Assist with continuous client outreach, contact, relationship building and marketing activities

Facilitate incoming and outgoing mail

Manage attorney expenses and check requests

Timely filing and maintenance of paper and electronic documents and records

Assist in preparing, reviewing and finalizing client invoices

Coordinate travel arrangements

Monitor and report timekeepers' CLE credits

Act as back-up for other Legal Executive Assistants as needed

Manage attorney board and other pro bono work

Perform all other duties as assigned

CRITICAL COMPETENCIES:

Strong ability to manage a wide variety of work streams simultaneously with accuracy and speed

Demonstrate a positive attitude, high energy and a strong passion for your work

Be a flexible team player by cooperating and collaborating with others to achieve firm goals and objectives, including outside of your assigned timekeepers

Demonstrate the highest level of integrity, professionalism and confidentiality consistent with firm mission, values and policies

Exhibit a strong work ethic and a willingness to exert more than the minimum effort

Engage with clients in a professional, clear, concise, positive and timely manner

Apply critical thinking and sound judgment in order to set priorities, meet deadlines, make decisions and independently resolve complex problems

Consistently seek opportunities to advance technical and personal skills

Proactively support internal customers and external clients utilizing the most current technology available

Demonstrate initiative and resourcefulness to obtain information needed to perform duties with minimal supervision

Communicate with team to gather critical information needed for various duties

Perform research as requested

Perform duties as assigned, such as assisting timekeepers with personal matters (schedule meetings, travel arrangements and manage calendars

ADDITIONAL REQUIREMENTS:

Associate's degree or equivalent experience

Excellent organization, time-management and prioritization skills

Proficiency in Microsoft Office Suite, Work10, Adobe Pro

Must have good organization skills

3-5 years of Litigation experience, including knowledge of court documents, procedures, and filing in both State and Federal Courts preferred