Financial Analyst/Inventory Control Specialist 1

Works under the general direction of Department of Administrative Services (DAS), Administrative Support Division (ASD), Office of Finance (OF), Financial Reporting Unit Supervisor to:

• Inspect, record, distribute, coordinate, & maintain asset inventory for the following DAS divisions: OIT, ASD, General Ser-vices, Human Resources; receives, inspect, record & distribute assets based on OF-Asset Mgt Supervisor's direction & pro-vide information if the assets received for these divisions do not meet purchase specifications; assign asset number & tags all acquired assets; obtain purchase orders, invoices & vouchers relating to asset acquisitions from Ohio Administrative Knowledge System (OAKS) & OF- Procurement files, & analyze information in order to set up asset records; operate personal computer to perform all asset additions, retirements, transfers, & cost adjustment transactions in OAKS Asset Management module (AM); verify accuracy of asset information in OAKS AM (e.g., funding information, asset Profile ID, asset cost, asset custodian, asset activity dates, asset useful life). Prepare internal asset logs; maintain complete & accurate files of all asset transactions & supporting documentation. Track movement of equipment in DAS storage rooms; check out & ensure the return of shared equipment. Operates motor vehicle to travel to various in & out of state locations to inspect & physically inventory equipment.
• Perform physical inventory of assets on a biennial basis, to include confirming the physical existence, physical condition & continued use of assets that are recorded in OAKS AM; verifying ownership of assets found but not recorded in OAKS AM; performing due diligence research on missing assets; completing spreadsheets & schedules to document completion of the physical inventory.
• Employee is subject to an alternative schedule with periodic adjustments to accommodate travel requirements for customers.
• Facilitate division's asset movement by serving as point-of-contact & liaison between movers & division staff during relocations of offices/units/divisions; assist in ensuring the safe transport, completeness & accuracy of asset transfers & recording from one location to another.
• Monitor assigned divisions' asset movement & activities in coordination with the asset custodian & division management (e.g., may lift, push, pull or move up to 30 lbs.); coordinate salvage disposal of surplus, obsolete & worn out assets upon approval by OF-Asset Supervisor & division management (e.g., schedule salvage pick-ups, complete Surplus Property Turn-In form) & obtain approval for surplus method & sub-mission of surplus form & surplus assets to DAS State Surplus.
• Works on special assignments & performs other related miscellaneous duties: attends meetings; participates in training sessions & educational seminars; assists in preparation & up-dating of DAS asset management policies & procedures & other written memorandums.
• Assists agency manager in completion of Statewide Allocation Plan (SWCAP) with regard to assets & depreciation reporting requirements & updates; assists with preparing the annual inventory certification. Examine &/or analyzes accounting records, financial statements or other financial reports spread-sheets for example OAKS Payable (AP) to Asset Mgt (AM) comparison report to ensure all records are set up & all information is correct (e.g., Chartfields, cost, useful life, etc.). As-sist with COPS reporting & asset entry. All other financial re-porting as requested.

30 mos. exp. or 30 mos. trg. in accounting &/or finance to include an intermediate level of experience in spreadsheet software.

• Or completion of undergraduate core program in business administration, accounting, finance or related field; 6 mos. exp. or 6 mos. trg. in accounting &/or finance to include an intermediate level of experience in spreadsheet software.
• Or 12 mos. exp. as Financial Associate, 66561.
• Or equivalent of Minimum Class Qualifications for Employment noted above. NOTE: Successful completion of the Fiscal Academy may be substituted for 4 mos. of required accounting/fiscal experience referenced in this portion of the minimum qualifications.

Job Skills: Accounting and Finance